Managing folders, Directory I:\(GIMI Geneva)

Management of the library folders has begun for GIMI, which for this reason has a more complex structure. With the development of GESS, management is now in principle shared between the two platforms: on GESS, resources typical for GESS (extension of social security); on GIMI, resources typical for GIMI (microinsurance).

 

1.       General folder where all the resources in the library are saved. As mentioned in point 5.d.i, section 1, it is not necessary to save all documents in this folder.

This folder has three main subfolders: “documents principaux” (no. 3), “images” (no.8) and “résumés” (no. 10). The latter is hardly in use anymore, since summaries/abstracts are written directly on the administrator forms.

2.       In this folder, all responses to requests for authorization to put material online are saved.

3.       Here, all principal documents (Word, PDF, Excel and PowerPoint files, etc.) are saved. Please note that films are saved elsewhere due to their size (ask Maxime).

This folder has two subfolders: one for documents that have not been categorized (“avant classification”; no. 4) and one for documents that are heavy to convert (“lourds à convertir”; no. 6).

4.       Important: “Avant classification”. In this folder, resources received from external contributors are systematically put, as well as resources you find yourself that have not yet been added to the library. As soon as the files are added, replace the original filename with the id number + the letters dp and move the file to the “Fichiers docs principaux” folder (no. 3). Create subfolders if necessary.

5.       “Attente autorisation”. If permission has been requested for putting a document online, add it to the library anyway and move the file to this folder. Create subfolders if necessary.

6.       “Documents lourds à convertir”. An example is Marc’s documents, which often need to be converted to reduce size before they are added to the library. As soon as this is done, move the converted files (with the name changed into the resource id number) to the “Fichiers docs principaux” folder (no. 3) and the originals to the “Originaux lourds ajoutés ds biblio” folder (no. 7). Create subfolders if necessary.

8.       Here, cover images are saved. These files are in format and should have a size of 95X132 pixels. They should be named after the resource id number, e.g. “2335”.

9.       This folder contains images belonging to documents that do not yet have an id number. As soon as this number is created, the filename should be changed into the id number of the corresponding resource and the file moved to the main image folder (no. 8).